Project Management as a Service
Why PMaaS is the Future of Project Management
Adapt quickly. Deliver confidently. PMaaS gives you the project leadership you need—without the overhead.
The future of project management.
Change, transformation, and adaptability have become the “new normal” for the majority of organizations looking for success in an evolving business climate.
The success of projects and programs weighs heavily on the organization as a whole, especially on senior leadership. But within this new normal, there is a solution that can bring relief in the form of an adaptable service.
What is PMaaS
Flexible Project Management Consulting that Shifts to Meet Your Needs
Project Management as a Service, or PMaaS, is a form of PM consulting, but unique in that your PMaaS provider takes on the whole responsibility of ensuring a project’s success, which includes:
- Finding and onboarding the right people fast.
- Coaching and training new hires so they hit the ground running.
- Smoothly transitioning people out as your needs evolve.
- Providing expert support through remote project management.
- Giving you timely and accurate reports on your portfolio’s progress and value.
- Using insights to improve your project processes and performance constantly.
Essentially, your provider meticulously manages the entire lifecycle of your project and program management roles, from start to finish.
PMaaS is an on-demand service.
Need expert project management muscle right now? That’s where PMaaS shines. It's a versatile, on-demand service that provides you with access to top-tier project management talent precisely when you need it most – such as during mergers, acquisitions, or other high-stakes projects.
This adaptability lets you respond to changing project demands without overworking your internal team. You get the best expertise and support every step of the way.
Benefits of PMaaS
Scale Up or Down According to Business Needs and Demand For Resources
A major shift in business, such as a merger or acquisition, can trigger a sudden increase in demand for project management resources.
End-to-End Responsibility
From onboarding to reporting.
On-Demand Scalability
Add or reduce talent as projects evolve.
Continuous Improvement
Insights that sharpen performance.
Scale Up Quickly
Whether you need 3 or 30 project managers, PMaaS supports your business in moments of immense change.
PMaaS includes managing hiring and onboarding, project execution, and resource reallocation as needed.
Wind Down Efficiently
With major business shifts, the scope can change quickly. Control costs by scaling down when necessary. PMaaS handles the offloading or redistributing of contracts as necessary—without affecting project schedules or necessitating HR’s intervention.
Avoid Delays In Staffing New Initiatives
The introduction of a new initiative can strain an HR department's staffing resources. Interviews and onboarding of expert project managers require expertise and strain resources and time.
Think about it: HR is sifting through a massive database of thousands of potential project managers. How do they know who the perfect fit is without project management expertise? It’s like finding a needle in a haystack.
Find the Right People at the Right Time
PMaaS providers have a highly refined database of qualified candidates. We’ll match you with the perfect fit for your company and handle all the onboarding so you don’t have to lift a finger.
Access Highly Skilled Professionals
PMaaS provides you with immediate access to highly skilled, experienced project and program management professionals for as long as needed.
PMaaS gives you instant access to highly skilled, experienced professionals for as long as you need them. This saves you significant time compared to starting a search from scratch.
All of these skilled professionals apply our library of resources and tools as needed to client projects or to enhance your project.
With PMaaS, you have a pool of qualified:
- Program Managers
- Project Controllers
- Project Planners/Schedulers
A lack of talent in the right skill sets was the single most important factor responsible for project failure, according to a 2020 survey conducted by the Project Management Institute (PMI).
Add Flexibility To Organizational Responses
Unexpected challenges or new opportunities within your organization can be difficult to manage or take advantage of without the proper resources.
Being able to scale up or down when needed gives you the ability to handle any major change within your organization, including:
- Integrating with other departments
- Adding or removing new departments
- Management of employees
- Redistributing project managers and resource allocation
- Deadlines for projects or initiatives.
Take The Staffing Burden Off HR
The HR team already has enough on its plate, especially during a major business shift. Managing all the HR stuff for a constantly changing project can be overwhelming.
PMaaS Handles HR Details for Faster Project Onboarding
With PMaaS, the onboarding process begins before the project manager starts working for your company.
With PMaaS, onboarding begins before the project manager starts working for you. We handle everything, including:
- Training new project managers and getting them familiar with your company culture.
- Finding and providing the right resources.
- Billing and accounting for each project manager.
- Salary and negotiations.
- Insurance and benefits.
- Employment packages.
- Evaluating employee performance.
Get Up to Speed with an Established, Expert Staff Of Project, Program, And Portfolio Managers
Experienced project managers know how to set up and manage a project; they understand what they need, who they need to collaborate with, and how to work effectively together.
Hit the Ground Running Without Slow Onboarding
With PMaaS, our dedicated and experienced project managers are introduced to your business before they even start. This means your project can take off without the usual 30-90 day onboarding delay.
PMaaS for Virtual and Remote work
Bring Talent Directly to You Without Delay
88% of companies have started employing virtual teams, according to our polled webinar audience. And 42% relied on virtual project management (including cloud-based systems and/or PMaaS).
The sudden shift to remote work caused a rapid adoption of virtual practices, methods, and technologies.
PMaaS can support on-site and remote work environments with virtual resources, saving time and reducing costs. When necessary, these resources can travel.
Virtual Work Deepens the Talent Pool
PMaaS enables organizations to access the best virtual resources regardless of location.
Sourcing top-quality programs and project managers for a months-long project can be challenging. While city centers may have an influx of capable project managers, other areas may struggle to source the right talent from their local market.
The remote resources offered through PMaaS provide access to talent outside the immediate area, offering additional expertise and business value.
How PMaaS Can Save You Money
Top Talent With No Contract Negotiations
Outsourced project management services allow you to hire the specialized skills you need for specific projects without requiring you to take on full-time employees’ salaries and benefit payments.
Save on onboarding costs.
You don’t need individual contracts for every project manager. With PMaaS, multiple hires can be a part of your service without the added expenses of individual onboarding.
PMaaS does all of the legwork for you, including:
- Alignment and proof of concept design
- Intake screening and selection
- Initial onboarding
- Demand and capacity planning
- Account management
- Ongoing project management learning opportunities
- Resource offboarding.
Your Bottom Line Stays Strong, PMaaS Contracts Change
Budget creep, scope creep, and extended timelines—these can have serious consequences on your bottom line.
With PMaaS, when goals aren’t met, you have the contingencies in the contract to protect your spending.
How to Know PMaaS is Right for You
PMaaS Allows Organizations To Focus On Their Core Expertise Instead Of Allocating Resources To PM
PMaaS is designed for organizations that need flexible project management capacity without the overhead of permanent staff. It’s the right fit when you want to focus on your core expertise while ensuring projects are delivered consistently, quickly, and with impact.
Your PMO doesn’t have enough capacity.
Projects pile up, deadlines slip, and your internal team is stretched to the limit. PMaaS helps you scale instantly without burning out your people.
You’re facing major business shifts.
Mergers, acquisitions, or new divisions demand more PM capacity. PMaaS flexes with your needs to keep work moving forward.
Projects require more maturity than your team has.
Complex, high-stakes projects need senior PM leadership and governance. PMaaS brings structure and discipline fast.
You need specialized expertise now.
Access certified program managers, controllers, and schedulers with proven track records—without a lengthy search.
Your employees are pulled from their core work.
Keep your people focused on what they do best. PMaaS ensures projects stay on track without draining internal resources.
You need faster results.
Skip the 30–90 day onboarding delay. With PMaaS, experienced PMs hit the ground running from day one.
FAQs
How is PMaaS different from traditional project management consulting?
Traditional consulting often focuses on advising and guiding your team, while PMaaS takes on the full responsibility for managing your projects. Think of it as having a dedicated, expert project management department without the overhead.
What are the signs that my organization has low project management maturity, and how can PMaaS help?
Some signs of low maturity include inconsistent processes, frequent cost overruns, and difficulty meeting deadlines. PMaaS can bring structure and expertise to help you mature your project management practices.
Is PMaaS suitable for service organizations or those in the service sector?
PMaaS is particularly valuable for service organizations because it helps optimize resource allocation, improve project delivery, and enhance client satisfaction. It's a great fit for industries like IT, healthcare, finance, and professional services.
Can you provide a detailed description of project management services within the context of PMaaS?
PMaaS encompasses a wide range of services, including project planning and scheduling, risk management, communication management, quality control, and stakeholder management. We tailor our services to your specific needs and provide the expertise to ensure successful project outcomes.
How does PMaaS handle data security and confidentiality?
We take data security and confidentiality very seriously. We have robust measures in place to protect your sensitive information, including secure data storage, access controls, and regular audits. We also ensure our team members adhere to strict confidentiality agreements.
What if my project needs to change after we’ve engaged PMaaS?
PMaaS is designed to be flexible. We can easily adjust our resources and services to accommodate your changing needs, whether you need to scale up, scale down, or adjust the scope of your project.
How do I get started with PMaaS?
Simply reach out to us! We’ll schedule a consultation to discuss your needs and tailor a PMaaS solution that’s perfect for you. We’ll handle everything from there so you can focus on your core business.